Expenses
Revenue on its own does not tell an owner whether the month worked. Expenses records what the property spent, month by month, in the same currencies you trade in, so profit and margin are read off real numbers rather than estimated later in a spreadsheet.
Open Finance > Expenses in the sidebar. The page has three tabs: Monthly Expenses, Recurring Templates, and Categories.
The month selector moves between months with the arrows, and everything below it belongs to the month shown. Above it sit two cards for that month: Revenue by source, broken down by booking source, and Expenses by category, so the month's spend is read next to the revenue that paid for it.
Click Add Expense and fill in:
- Name: what the money went on, for example "Plumbing Repair".
- Amount and Currency: any currency the property accepts, not only the base currency.
- Base currency value: an optional override. Leave it blank and Veridien converts at the property's rate.
- Category: which cost bucket this belongs to.
- Notes: optional detail.
The table lists each expense with its name, category, source, and amount. Source distinguishes an expense you entered by hand from one generated by a recurring template.
Foreign-currency amounts are frozen when recorded
An expense in a non-base currency stores its base-currency equivalent and the rate used at the moment it was recorded. Later rate movements never rewrite a past month, which is what keeps a closed month's profit stable.
Salaries, rent, and utilities repeat every month. A template holds the ones that do, so nobody re-keys them twelve times a year. Each template has a Name, a Monthly Amount, a currency, and a Category, and can be paused when a cost stops without deleting its history.
Templates do not post themselves. Open the month, and if its recurring expenses have not been created yet a banner appears with a Generate button. Generating creates one expense in that month per active template.
Generating twice is safe
Generation skips any template that already produced an expense in that month, so clicking Generate again does not duplicate a cost. Paused templates are skipped entirely.
Categories are the buckets the profit and loss breakdown groups by, so they are worth agreeing on before the first month is recorded. A property with no categories yet can click Seed Defaults for a standard set, then add its own with Add Category. Every expense and every template must name a category.
The Expenses by category card totals the month's spend and shows each category's share of it, and Revenue by source does the same for money in. Expenses recorded in other currencies are counted at their frozen base-currency value, so the totals are comparable across months and never move retroactively.
For the full revenue picture, including occupancy and tax, see Reports.
- Payments & Settlements: money coming in, including processing costs.
- Reports: revenue, occupancy, and tax reporting.